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2023 ANNUAL MEMBERSHIP MEETING
July 5, 2023 - 11:00 am (ET)

    2023 VOTING BALLOT - (1 ballot per property)
    Note: This electronic ballot is only available until Friday, June 30th, 6pm!!!

    All electronic ballots are validated by the Secretary before the ballot is counted.

    ITEMS TO BE VOTED ON:

    1) AMEND BYLAWS - Funding Amendment* - This amendment to the Bylaws defines the process for how the budget is managed and specifies how and when the board can spend money. *(see attached PDF)
    2) MODIFY 'COMMUNITY STANDARDS' - 2023 Update* - This modification of our Community Standards expands our color choices, better defines how paint / trim colors are to be used, plus lattice and railing options. *(see attached PDF)
    3) ELECT NEW DIRECTORS - The persons receiving the greatest number of votes is elected. Once the members vote  on who is to fill director positions the new Board of Directors will choose officer positions.
    4) COMMENTS re: 2023-24 Budget - This has been included on the ballot because, if you have comments, the Board would like to hear member feedback on the new budget as it has been presented.
    PROXY VOTE INSTRUCTIONS: If you are the Proxy Vote Holder for the above named homeowner include your name here. To submit a Proxy vote you must have a signed form from the homeowner stating you are authorized to vote on their behalf. If you need a copy of the form it is available for download here on this page.
    IF YOU ALREADY HAVE THE SIGNED FORM    , you must either upload a picture or scan of it here... OR, send it to the Secretary at our mailing address below.
    Max file size: 20MB

Download new documents here...

Proxy Vote Form.pdf
File Size: 40 kb
File Type: pdf
Download File
Bylaws_2021amendment.pdf
File Size: 235 kb
File Type: pdf
Download File
CommunityStandards_2021amendment.pdf
File Size: 117 kb
File Type: pdf
Download File
Budget Report_6.30.21
File Size: 551 kb
File Type: pdf
Download File

General information about voting...

Voting / Ballot Validation - The Secretary will validate all votes before announcing the final results. Validation will include making sure that (1) only one vote for each item has been cast per property (2) the vote was cast by an authorized owner or their proxy, and (3) votes will be validated either in person or by electronic means to verify the person casting the ballot. To cast a Proxy Vote you must have a written Proxy Form (available above) signed by the property owner.

1) Amend Bylaws - Funding Amendment - This amendment to the Bylaws defines the process for how the budget is managed and specifies how and when the board can spend money. Per Article XII, Section 1 of our Bylaws are amended by 67% membership approval.

2) Modify Community Standards - 2023 Update - This modification of our Community Standards expands our color choices, better defines are paint / trim colors are to be used, and defines lattice and railing options. Community Standards have been adopted as an appendix to our Declaration so our membership can, at any time, vote on making changes to the appearance of our neighborhood without having to to amend our Declaration. 75% written approval of the membership is required to modify the Community Standards.

3) Electing New Directors - Per Article V, Section 3 of our Bylaws the person receiving the greatest number of votes is elected. Members vote to elect new directors, not officer positions. Once the members vote  on who is to fill director positions, at the first meeting of the Board, the new Board of Directors votes on officer positions.

4) COMMENTS re: 2023-24 Budget - Since our annual fees are not increased more than 10% of the previous year, our Declaration does not require member approval / ratification of the annual budget. That said, this question has been included on the ballot because the Board would like to hear member feedback on the new budget as it has been presented.
FOR QUESTIONS, OR MORE INFORMATION
CONTACT ANY BOARD MEMBER BY CLICKING HERE!
MAILING ADDRESS: Raven Ridge Association, Inc., PO Box 711, Maggie Valley, NC 28751
EMAIL: RavenRidgeBoard@gmail.com
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